If you own a small loan company and several customer representatives who you have employed are responsible for processing loan applications and filing paperwork each day, you may find that the office atmosphere becomes hectic at times if you don't have an organized work area for each of your employees. Use the tips below to revamp the manner in which your staff members handle their duties to reduce stress and to provide workers with a methodical manner in which to complete tasks.
Shelving Systems
A wooden or metal shelving system, such as from Quantum Storage , that is secured over each employee's desk will provide ample space for paperwork that needs to be filed or that is not needed on a routine basis. After a shelving unit is installed, request that your employees sort through the materials on their desk or in drawers to separate important papers from ones that can be placed in storage.
Provide plenty of folders for your employees to use so that documents can be separated by theme or date. After labels are affixed to the fronts of folders, folders can be stacked neatly on shelving units. If a paper is needed at a future date, an employee can quickly browse through the folders to retrieve the document needed.
Paper Shredder Or Shredding Service
If paperwork has been held onto for long lengths of time, an overabundance of items may be filling up valuable workspace. Purchase a paper shredder or hire a shredding service to destroy documents that are no longer needed. Before disposing of items, set aside a block of time for you and your staff members to sort through the heaps of paperwork that have accumulated.
Set some large bins inside of the office so that workers can toss papers that are no longer needed inside of the containers. Afterward, shred documents that contain sensitive information before disposing of them. If you have decided to hire a shredding service, make an appointment to drop off documents or have them picked up prior to them being destroyed.
Wall Partitions
If several desks are set up in one open space, change the layout of the room by placing wall partitions in between desks. By doing so, workers will be provided with a private area to complete work duties. It may also be easier for the employees to focus on work-related tasks after partitions are utilized. Hang a name tag from each partition so that employees can easily be identified when clients stop by to apply for loans.